Charter Bus & Coach Bus Rentals in Sterling, Virginia

The cost of a charter bus rental in Sterling, VA typically ranges from $1,400 to $4,800+ depending on the size of the bus, duration of the trip, mileage, and time of year. Minibuses generally cost $1,300–$3,000 per day, while full-size charter buses run $2,500–$4,800+ per day or $200–$375 per hour. Multi-day or long-distance trips may be billed by the day or by the mile. For exact pricing, call Charter Bus Company Sterling at 571-680-1350 with your trip details.

Charter bus pricing is based on several factors: the type and size of vehicle (minibus, party bus, sprinter van, full-size charter bus), the length and distance of your trip (billed hourly, daily, or by mileage), pickup and drop-off locations, time of year (peak months are April–June and September–November), and any special requests like custom amenities or driver lodging. Additional expenses such as tolls, parking, and gratuity are not included in the base rate.

Yes, a non-refundable deposit is required when you book your bus. This deposit is typically due within a few days of signing your contract and secures your reservation. The remaining balance must be paid in full before your trip date. If you cancel your reservation, the deposit cannot be refunded, but it may be applied toward a future trip if you reschedule.

Your final payment is due before the start of your trip. The exact deadline will be specified in your contract, but it’s usually required 30 days prior to departure. If you book less than 30 days in advance, full payment may be due immediately. We accept major credit cards, debit cards, and ACH payments. Your reservation is not considered fully confirmed until the balance is paid in full.

Charter Bus Company Sterling offers one of the most diverse and modern fleets in Northern Virginia—including minibuses (15–35 seats), full-size charter buses (up to 56 seats), party buses (10–50 seats), sprinter vans (8–15 seats), and school buses (up to 47 seats). We also provide ADA-accessible vehicles and can arrange multi-bus packages for large groups. All vehicles are equipped with comfortable seating, climate control, and optional upgrades like WiFi, power outlets, and entertainment systems.

Our charter buses can include free Wi-Fi, individual power outlets or USB ports, flat-screen TVs with DVD/Blu-ray players, Bluetooth audio, PA systems, reclining seats, adjustable headrests, fold-down armrests, tray tables, overhead parcel racks, luggage bays, restrooms, and optional leather upholstery. Larger vehicles offer forward-facing seating and rear lounges; minibuses and sprinter vans have high-back seats and rear storage. Need something specific? Just ask—we’ll find a bus that fits.

We recommend booking your charter bus 6–9 months in advance—especially if your trip falls during peak travel seasons (spring and fall) or involves a major event like a wedding, corporate conference, or sporting event. Buses can sell out quickly around holidays, graduations, and big game days. If you need a bus on short notice, we’ll do our best to accommodate you, but booking early gives you the best selection and pricing.

Getting a quote and booking your bus is fast and easy! Call our team anytime at 571-680-1350 with your trip details: passenger count, itinerary, dates, and any special requests. We’ll quickly build a custom package and give you an instant price. Once you’re ready, you can sign your contract and pay your deposit online through our portal. Need multiple buses or something special? We handle it all!

Yes, if your trip requires an overnight stay away from the driver’s home base, you are responsible for providing and paying for the driver’s hotel accommodations. The hotel must be located reasonably close to your group’s lodging or event venue. Many hotels offer discounted room rates for bus drivers. If your trip does not require an overnight stay, you do not need to provide lodging for the driver.

No, your quote covers the cost of the bus, driver, fuel, and standard amenities, but does not include tolls, parking fees, or optional driver gratuity. Any tolls incurred during your trip will be added to your final bill. You are responsible for paying parking fees directly to the facility. A 10–20% tip for the driver is customary and greatly appreciated.

Sterling has limited designated bus parking, but you can often park at large venues like Dulles Town Center, One Loudoun, or local hotels with prior permission. For longer-term parking, consider nearby park-and-ride lots or contact your destination ahead of time to arrange curbside loading zones. Always verify local ordinances and property rules before arrival. Need help finding a spot? Our team can assist with pre-trip planning and permits.

Sterling is served by Loudoun County Transit commuter buses, WMATA Metrobus routes, and Metrorail access via the Silver Line extension to Ashburn and Reston Town Center. While these options are affordable for individual riders, they don’t offer direct service between many suburban neighborhoods, business parks, or event venues—and fixed schedules can lead to long wait times or missed connections. A private charter bus gives your group door-to-door transportation on your own timetable, with no transfers or last-mile headaches. It’s the fastest way to move people across Northern Virginia.

We provide airport shuttle services to and from all major airports in the DC metropolitan area, including Washington Dulles International Airport (IAD), Ronald Reagan Washington National Airport (DCA), and Baltimore/Washington International Thurgood Marshall Airport (BWI). We also serve smaller regional airports such as Manassas Regional Airport (HEF) and Leesburg Executive Airport (JYO). Avoid the hassle of expensive airport parking and unreliable rideshare services by booking a private airport transfer with Charter Bus Company Sterling!

Charter Bus Company Sterling proudly serves every type of group in Sterling and the greater Washington, D.C. region! We regularly work with K–12 schools and universities, corporate teams, government agencies, military units, religious congregations, wedding parties, sports fans, senior citizens, nonprofit organizations, and groups of friends or families traveling together. Whether you need a single bus for a small outing or multiple vehicles for a large-scale event, we’ll make sure you get the perfect transportation at a price that fits your budget.

Charter Bus Company Sterling provides transportation for every type of event and occasion! We handle corporate events, employee shuttles, airport transfers, weddings, bachelor/bachelorette parties, sporting events, concerts, festivals, church outings, youth group trips, family reunions, birthday celebrations, brewery and winery tours, casino trips, and more. We also specialize in multi-day and out-of-town trips to destinations like New York City, Philadelphia, Atlantic City, and Virginia Beach. No event is too big or too small for Charter Bus Company Sterling!

Charter Bus Company Sterling operates in every city, town, and county across Northern Virginia—including Arlington, Alexandria, Fairfax, Reston, Herndon, Tysons, Vienna, McLean, Chantilly, Centreville, Ashburn, Leesburg, and Dulles. We also serve Washington, D.C., suburban Maryland (Bethesda, Rockville, Silver Spring, Gaithersburg), and regional destinations like Baltimore, Richmond, and Virginia Beach. Need to go out of state? We handle trips to New York, Philadelphia, Boston, Raleigh, and more. If your group needs to get there, we’ll get you a bus!