Charter Bus & Minibus Rentals in Gaithersburg, Maryland

You can expect to pay between $1,300 and $5,500+ for a charter bus rental in Gaithersburg. Pricing varies based on vehicle size, trip duration, mileage, seasonality, and any special requests. Local trips within Montgomery County are typically billed hourly with a 4- or 5-hour minimum, while longer-distance or multi-day charters are priced by the day or by total mileage. Contact Charter Bus Company Gaithersburg at 571-680-1350 anytime to get an instant, all-inclusive quote specific to your trip details.

Charter bus pricing is calculated based on several factors: the type and size of vehicle you need (minibus, full-size charter bus, etc.), the pickup and drop-off locations, the length and duration of your trip, and the time of year. Additional costs may include tolls, parking fees, and driver accommodations for multi-day trips. To get an exact price, call our reservation team at 571-680-1350 with your trip details, and we’ll provide a free, personalized quote.

Yes, a non-refundable deposit is required to secure your charter bus rental. This deposit is typically due at the time of booking and will be applied toward the total cost of your trip. The remaining balance must be paid in full before your departure date. Our reservation specialists will provide you with specific payment terms and deadlines when you request a quote. We accept various forms of payment, including major credit cards and electronic transfers.

The final payment for your charter bus rental is due before the start of your trip. Specific payment deadlines will be provided when you book, but generally, the balance must be paid in full several days to a week prior to departure. This ensures that all funds are cleared and your reservation is fully confirmed before the bus arrives. Contact our team at 571-680-1350 if you have questions about payment schedules or need to arrange a payment plan.

Charter Bus Company Gaithersburg offers one of the largest and most diverse fleets in the industry, including full-size charter buses (seating up to 56 passengers), minibuses (15–35 seats), party buses, sprinter vans, and even school buses. We carry vehicles from top manufacturers like Van Hool, Prevost, MCI, Setra, and Temsa, so you can always get a modern, comfortable, and reliable bus with the exact amenities you need. Need something ADA-accessible? We’ve got that too—just ask!

Our charter buses come with a wide range of amenities to keep passengers comfortable and entertained. Standard features include reclining seats, individual reading lights, climate control, and overhead storage compartments. Most vehicles also offer free Wi-Fi, power outlets or USB ports at every seat, flat-screen monitors with DVD/Blu-ray players, and Bluetooth-enabled sound systems. Full-size coaches typically have a PA system, microphone, and one or more clean onboard restrooms. You’ll also find luggage bays below the cabin for larger bags. On newer models, you can get leatherette upholstery, wood-look flooring, color-changing LED accent lighting, and even 110V outlets between seats. Need something specific like tray tables, HDMI inputs, or custom branding? Just ask—we’ll make sure your bus has exactly what you need.

We recommend booking your charter bus at least 6–9 months in advance to ensure availability and get the best rates—especially if your trip falls during peak travel seasons like spring (April–June) or fall (September–November). Large events, weddings, school trips, and corporate outings often fill up quickly, so securing your vehicle early gives you the best selection of buses and allows time to finalize all logistics. Last-minute bookings are possible but may be subject to limited availability and higher prices.

Booking a charter bus with Charter Bus Company Gaithersburg is quick and easy! Just call our 24/7 reservations team at 571-680-1350 or fill out the online quote form with your trip details. Once you receive your free, no-obligation quote, review the terms and pay the non-refundable deposit to secure your reservation. The remaining balance is due before your departure date. Our team will help you choose the right vehicle, set your itinerary, and answer any questions you have along the way.

Yes, if your trip requires an overnight stay, you will need to provide lodging for the driver. The hotel should be located near your destination. Many hotels offer discounted rates for group travel and can accommodate bus parking. If your trip is longer than a certain number of hours, you may also need to provide meals for the driver. Our team will let you know the exact requirements when you book your trip.

No, your quote does not include tolls, parking fees, or additional expenses incurred during your trip. These fees vary depending on your route and destination. You will be responsible for paying these costs separately. It’s a good idea to bring cash or a credit card to cover these expenses. Your driver can help you estimate the total cost of tolls and parking before your trip begins.

Gaithersburg offers several options for charter bus parking, though it’s important to plan ahead and confirm availability at your specific destination. Many hotels, corporate campuses, and event venues in Gaithersburg have private lots that can accommodate large vehicles—just check with the property manager in advance. For public parking, Montgomery County operates several Park & Ride lots near I-270 and major intersections (such as the Shady Grove Metro lot and the Quince Orchard Park & Ride) where oversized vehicles may be allowed—contact the county’s Division of Parking Management to confirm regulations and obtain any necessary permits. If you’re visiting downtown Gaithersburg or Olde Towne, curbside loading zones are available for passenger drop-off and pick-up, but long-term bus parking is not permitted on city streets; use nearby Park & Ride facilities instead. Larger destinations like Bohrer Park, the Activity Center at Bohrer Park, and the Montgomery County Agricultural Fairgrounds have designated areas for bus parking during events. Always verify parking rules with your destination ahead of time, and ask your reservation specialist about options when you book.

Gaithersburg is served by several public transit options, including Montgomery County’s Ride On bus system, WMATA Metrobus routes, and MARC commuter rail service to Washington, DC. While these services are convenient for individual riders, they operate on fixed schedules and routes that may not align with your group’s itinerary. Transfers between lines can be time-consuming, and seating is not guaranteed during peak hours. A private charter bus offers door-to-door service on your schedule, with no transfers or missed connections. Everyone travels together in a single vehicle, making it easy to coordinate arrivals and departures. Buses also feature comfortable seating, onboard restrooms, and space for luggage or equipment—amenities not available on most public transit vehicles. For groups traveling to destinations outside the transit network, such as corporate campuses, wedding venues, or sports complexes, a charter bus provides direct service without the hassle of multiple transfers.

Charter Bus Company Gaithersburg provides airport shuttle services to and from all major airports in the Washington, DC, and Baltimore region, including Ronald Reagan Washington National Airport (DCA), Washington Dulles International Airport (IAD), Baltimore/Washington International Thurgood Marshall Airport (BWI), and Montgomery County Airpark (GAI). We also serve smaller regional airports and FBOs upon request. Avoid the hassle of coordinating multiple taxis or rideshares by booking a single, private shuttle that keeps your entire group together. We’ll handle curbside pickup, terminal drop-off, and luggage assistance to ensure a smooth travel experience.

Charter Bus Company Gaithersburg serves every type of group in Gaithersburg and Montgomery County—including K–12 schools, colleges, corporate teams, government agencies, religious congregations, wedding parties, sports fans, senior citizens, nonprofit organizations, and more. We regularly work with local institutions like Montgomery County Public Schools, MedImmune/AstraZeneca, Adventist HealthCare, The Universities at Shady Grove, and the City of Gaithersburg to provide reliable transportation for events, training sessions, campus shuttles, and community programs. Whether you’re organizing a student field trip, a company outing, a church retreat, or a family reunion, we’ll help you build a custom itinerary that fits your budget and schedule. Need multiple buses for a large event? We can coordinate complex moves with ease. Call us anytime to get a fast quote and see why we’re the most trusted name in charter bus rentals.

We provide charter bus services for any event or occasion in Gaithersburg and the surrounding area. This includes corporate events, employee shuttles, and training sessions; school field trips, campus tours, and athletic transportation; wedding ceremonies, receptions, and guest shuttles; sporting events for local teams and fan groups; religious retreats, choir trips, and youth group outings; airport transfers to DCA, IAD, and BWI; and special events such as festivals, concerts, and brewery tours. No group is too big or too small—we’ll help you find the perfect vehicle for your next trip.

Charter Bus Company Gaithersburg proudly serves Gaithersburg and every city, town, and neighborhood in the surrounding region—including Rockville, Bethesda, Germantown, Silver Spring, Potomac, North Bethesda, Chevy Chase, Kensington, Takoma Park, and Wheaton. We also operate in nearby Frederick, Urbana, Clarksburg, Damascus, Poolesville, and Olney, as well as Washington, DC, and Northern Virginia suburbs like Tysons, Arlington, and Alexandria. Need to go farther? We handle trips to Baltimore, College Park, Annapolis, and beyond. No matter where your group is headed, we’ll get you there on time.