Bus Rentals in Ashburn, Virginia

The cost of a charter bus rental in Ashburn typically ranges from $1,100 to $4,000+ depending on the size of the vehicle, length of your trip, time of year, and any additional amenities requested. Smaller vehicles like minibuses are less expensive, while larger motorcoaches and specialty vehicles will be at the higher end of the spectrum. You’ll pay either by the hour, day, or mile depending on your itinerary. Contact Charter Bus Company Ashburn anytime at 571-680-1350 for an instant, personalized quote!

We calculate your price based on several factors: the type and size of bus you need, the length and distance of your trip, the pickup and drop-off locations, the time of year, and any special amenities or requests. Local trips within Ashburn and Loudoun County are often billed hourly, while longer trips to places like Washington DC, Richmond, or Virginia Beach may be charged by the day or by mileage. Additional costs such as tolls, parking, and driver accommodations are not included in the base rate.

Yes, we require a non-refundable deposit to secure your reservation. The deposit amount is due when you sign the contract and can be paid by credit card, check, or ACH transfer. The remaining balance must be paid in full before your trip departs. If you cancel your reservation, the deposit is non-refundable. Please review our terms and conditions for more details on payments and cancellations.

Your final payment is due before the start of your trip. We require that all balances be paid in full prior to departure to ensure there are no delays or issues on the day of your event. You can make payments using a credit card, check, or ACH transfer. If you have any questions about your payment schedule or need to arrange a specific payment plan, please contact our billing department at 571-680-1350.

Charter Bus Company Ashburn offers one of the largest and most diverse fleets of buses in Ashburn and the entire Washington DC metro area—so you’ll always get the exact vehicle you need! Choose from compact minibuses (15–35 seats), full-size charter buses (up to 56 seats), party buses (10–50+ seats), sprinter vans (8–15 seats), school buses, and ADA-accessible vehicles. We carry all the top brands including Prevost, Van Hool, MCI, Setra, Temsa, Grech, Turtle Top, and more. Need something specific? Just ask—we can get it!

Our Ashburn charter buses come loaded with amenities to keep your group comfortable and entertained on the road. Stay connected with onboard WiFi and power outlets at every seat—perfect for catching up on email, streaming music, or sharing photos from your trip. Flat-screen TVs with DVD players make it easy to watch movies or review game footage, while Bluetooth sound systems let you play your own playlists through the bus speakers. Need to get some work done? Fold-down tray tables provide a convenient space for laptops and notebooks. Other features include PA systems for announcements, individual reading lights, tinted windows for privacy, and luggage storage both overhead and under the bus. On longer trips, you’ll appreciate the clean restroom facilities located at the rear of the coach. If you have special requests—like leather seats, USB ports, or custom branding—we’ll do our best to accommodate them.

It’s best to book your charter bus at least 6 to 9 months in advance—especially if your trip falls during a busy travel season like spring (April–June) or fall (September–November). This gives you the best selection of vehicles and ensures availability for popular events like school field trips, corporate outings, weddings, and sporting events. Last-minute bookings are possible, but availability may be limited and prices can be higher. If you need a bus on short notice, call us anyway—we’ll do our best to find you a vehicle!

Booking a charter bus with Charter Bus Company Ashburn is quick and easy! Start by requesting a free quote online or by calling our 24-hour reservation specialists at 571-680-1350. Provide details about your trip including the date, pickup location, destination, group size, and any special requests. We’ll send you an instant quote with pricing and vehicle options. Once you’re ready to book, just sign the contract and pay the deposit to secure your reservation. The remaining balance is due before your trip departs. Our team is available around the clock to answer questions, help plan your itinerary, and make sure everything goes smoothly from start to finish.

Yes, if your trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel must meet minimum standards for comfort, and should be located within a reasonable distance of the group’s lodging or event venue. If you prefer, we can arrange the driver’s accommodations and add the cost to your invoice. For multi-day trips, drivers must have a private room and access to restroom and dining facilities.

No, your quote does not include tolls, parking fees, or other incidental expenses incurred during the trip. These additional charges are the responsibility of the customer and must be paid either in advance or at the time they are incurred. Your final invoice will reflect any outstanding balances for tolls, parking, or other expenses not included in the original quote. Please discuss potential additional fees with your sales representative when booking your trip.

Ashburn has several locations where charter buses can park, including designated areas at local schools, sports complexes, and business parks. Popular destinations like the One Loudoun entertainment district and local shopping centers also offer bus-friendly parking options. For longer stays or overnight parking, contact the Loudoun County Department of Transportation and Capital Infrastructure to inquire about available lots and permits. Always confirm parking arrangements in advance to avoid fines or towing.

Ashburn is served by Loudoun County Transit, which operates fixed-route bus service to key destinations like the Silver Line Metro station, Dulles Airport, and Leesburg. While public transit is affordable, it lacks flexibility and can be inconvenient for large groups or those traveling outside standard routes. A private charter bus provides door-to-door service, customized scheduling, and comfortable seating—making it the ideal choice for group travel.

Charter Bus Company Ashburn provides airport shuttle services to and from all major airports in the Washington, D.C. metropolitan area, including Washington Dulles International Airport (IAD), Ronald Reagan Washington National Airport (DCA), and Baltimore/Washington International Thurgood Marshall Airport (BWI). We also serve smaller regional airports such as Manassas Regional Airport (HEF) and Leesburg Executive Airport (JYO). Whether your group is arriving or departing, we’ll make sure everyone gets to the terminal on time and together.

Charter Bus Company Ashburn serves every type of group in Ashburn and Loudoun County—including corporate teams, tech company employees, government agencies, wedding parties, school groups, sports teams, church congregations, and more. We regularly work with local businesses in the Dulles Technology Corridor, student organizations from George Washington University’s Virginia Science and Technology Campus, and fans traveling to games at Segra Field. Whether you’re planning a campus shuttle, a brewery tour, or a family reunion, we’ll help you find the perfect bus.

We provide transportation for every type of event in Ashburn, including corporate meetings, tech industry conferences, employee shuttles, weddings, bachelor/bachelorette parties, school field trips, campus tours, athletic events, church outings, and airport transfers. We’ve handled transportation for major events at venues like One Loudoun, the National Conference Center, and Segra Field, as well as private functions at wineries, golf courses, and resorts throughout Loudoun County. No event is too big or too small.

Charter Bus Company Ashburn operates in every city, town, and community near Ashburn—including Sterling, Leesburg, Reston, Herndon, Chantilly, Dulles, Broadlands, Brambleton, South Riding, and Tysons. We also serve the entire Washington, D.C. metropolitan area—including Arlington, Alexandria, Fairfax, and downtown D.C.—as well as longer-distance destinations like Baltimore, Richmond, and Virginia Beach. No matter where your trip begins or ends, we’ll make sure you have reliable transportation every mile of the journey.