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Call Now: 571-680-1350Leesburg Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $176 – $496+ | $1,797 – $3,797 | $6.07 – $10.02 |
| 40 to 50 Passenger Charter Bus | $163 – $473+ | $1,681 – $3,546 | $6.15 – $10.10 |
| 25 to 35 Passenger Minibus | $148 – $448+ | $1,595 – $3,450 | $4.12 – $10.07 |
| 20 to 24 Passenger Minibus | $169 – $459+ | $1,597 – $3,352 | $4.09 – $9.04 |
| 15 to 18 Passenger Minibus | $136 – $416+ | $1,527 – $3,262 | $4.10 – $8.05 |
| Entertainer Coach | $308 – $543+ | $2,997 – $4,997+ | $6.07 – $10.02 |
| Yellow School Bus | $162 – $467+ | $1,511 – $3,646 | $6.11 – $10.06 |
| Shuttle Bus | $166 – $461+ | $1,503 – $3,638 | $6.12 – $10.07 |
Leesburg Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $175 – $445+ | $196 – $466+ | $991 – $2,891+ |
| Medium Party Bus (20 to 40 Passengers) | $198 – $498+ | $218 – $498+ | $1,217 – $3,517+ |
| Large Party Bus Rental (40 to 50 Passengers) | $260 – $510+ | $223 – $503+ | $1,505 – $3,905+ |
| Mercedes Sprinter Party Bus | $172 – $412+ | $169 – $439+ | $991 – $3,891+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 571-680-1350 or use our online quote tool.
How Much Does a Charter Bus Rental Cost in Leesburg?
While exact prices will vary based on your trip details, you can generally expect to pay between $170–$500 per hour or $1,800–$3,800+ per day for a full-size charter bus rental in Leesburg. Party buses typically range from $250–$650+ per hour depending on size and amenities. Minibuses are slightly less expensive at $125–$350+ per hour or $1,200–$3,000+ per day. If you need a shuttle for multiple days, ask about our discounted multi-day packages! The best way to get an accurate quote is to call our 24/7 reservation specialists at 571-680-1350 or use our online quote tool. Once you receive your quote, you’ll have the option to reserve your bus rental right then and there!
Below, we break down estimated rates and the key factors that influence the cost of your charter bus rental in Leesburg.
How Much Does a Party Bus Rental Cost in Leesburg?
Party bus rentals in Leesburg typically cost $250–$650+ per hour, with daily rates ranging from $2,500–$6,500+ depending on the size of the vehicle and amenities included. Smaller party buses (15– 20 passengers) start around $250–$400 per hour, while larger models (30–50+ passengers) can run $450–$650 or more per hour. Most companies require a minimum booking of 4–5 hours for local trips, and longer or out-of-town charters may be billed at a flat daily rate. Final pricing depends on the exact pickup location, length of the rental, time of year, and any custom upgrades requested.
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Call Now: 571-680-1350What Factors Influence Charter Bus Rental Pricing?
The main factors that influence the price of your charter bus rental are the distance and duration of your trip, the time of year you’re traveling, your starting and ending locations, the type and size of bus you need, and how far in advance you book. Additional expenses like tolls, parking, and driver gratuity are typically not included in your base quote. Below, we break down each factor in detail so you know exactly what to expect when budgeting for your next charter bus rental in Leesburg.
Distance and Duration of Your Trip
The length of your trip—both in terms of mileage and number of days—is one of the biggest factors in determining your final price. Local trips within Leesburg or Loudoun County are typically billed by the hour, while longer-distance travel to Washington DC, Richmond, or out-of-state destinations is charged either by the mile or by the day. Multi-day and multi-city itineraries will increase your overall cost, but may qualify for discounted package rates. Be sure to provide your full itinerary—including every pickup, drop-off, and stop along the way—when requesting a quote so you receive accurate pricing.
The Time of Year
Just like airlines and hotels, charter bus rates fluctuate throughout the year based on supply and demand. The busiest times of year—also known as “peak season”—are typically the most expensive times to rent a bus. In Virginia, peak season generally runs from April through June and September through November. This coincides with major event seasons like spring weddings, proms, graduations, school field trips, sports tournaments, fall foliage tours, and corporate conferences. If your trip falls during one of these high-demand periods, expect to pay higher rates and book early to secure the vehicle you want. Off-peak months (December–March and July–August) often have lower pricing and better availability.
The Day of the Week
While not always a major factor, the specific day(s) of the week you need service can impact pricing—especially for single-day events. Saturdays are the most popular day for weddings, sporting events, and social gatherings, making them the highest-demand (and sometimes highest-priced) day of the week. Fridays and Sundays are also busy due to weekend travel. If your schedule allows, consider booking your charter bus on a weekday (Monday–Thursday) when rates may be lower and availability is better.
Your Starting and Ending Locations
Where your trip begins and ends plays a significant role in the cost of your charter bus rental. If you’re located in or near a major city like Leesburg, Sterling, Ashburn, or Reston, and request a bus from a company with vehicles based nearby, you’ll likely pay less than if you’re starting in a remote or rural area. That’s because it’s easier for the company to dispatch a vehicle without incurring additional expenses. However, if your pickup or drop-off location is outside the operator’s normal service area, you may be charged extra for “deadhead” mileage—the distance the bus must travel empty to reach your group. Always confirm whether deadhead fees are included in your quote, especially for one-way trips or itineraries with different start and end points.
Your Bus Type and Size
The size and type of vehicle you select will significantly impact your final price. Larger vehicles like a 56-passenger charter bus cost more than compact 18- to 35-seat minibuses, but they also accommodate more people—which can lower the per-person cost for bigger groups. Specialty vehicles such as party buses, sprinter vans, and school buses are also available and may be more affordable for smaller groups or short-distance travel. Buses equipped with premium amenities—like leather seats, hardwood floors, WiFi, power outlets, flat-screen TVs, PA systems, restrooms, or custom branding—tend to cost more than standard models. Be sure to specify the features that are most important to your group when requesting a quote so you get a vehicle that fits both your needs and your budget.
Tolls and Parking
Tolls and parking fees are typically not included in your initial bus rental quote and will be billed separately or paid directly by your group during the trip. The Mid-Atlantic region has numerous toll roads, bridges, and tunnels that could affect your total cost, including the Dulles Toll Road (VA-267), Greenway (VA-267), Chesapeake Bay Bridge-Tunnel, and various E-ZPass facilities in neighboring states. If your itinerary includes any toll routes, ask your reservation specialist whether those fees are factored into your quote or if you’ll need to cover them separately. For charter buses traveling into major cities like Washington, D.C., New York, or Philadelphia, be prepared for additional bridge and tunnel tolls.
Parking fees can also add up quickly, especially if your bus needs to wait for your group at a venue, hotel, or event site with limited parking. Many urban areas require buses to park in designated lots or staging areas that charge hourly or flat-rate fees. In Washington, D.C., for example, commercial vehicle parking is strictly regulated and can cost $20–$50 per day depending on the location. Be sure to budget for these expenses and coordinate with your destination ahead of time to avoid unexpected charges.
Booking Timing
When you book your bus matters. Booking early is the best way to lock in the lowest rates and ensure vehicle availability—especially if your trip falls during peak season (spring and fall). As departure dates approach, supply decreases and prices rise. We recommend reserving your charter bus at least three to six months in advance for the best selection and pricing. Last-minute bookings may incur higher rates or limited vehicle options.
Get an Instant Quote on Your Next Bus Rental
Ready to find out exactly how much it costs to rent a charter bus in Leesburg? Contact Charter Bus Company Leesburg today by calling 571-680-1350 or filling out our online quote form. We’ll get you a personalized, all-inclusive quote in minutes and help you find the perfect bus for your next trip. Our fleet includes everything from 18-passenger minibuses to 56-passenger motorcoaches, so you can easily get you a vehicle that fits your budget. Once you have your quote, you can book your bus right over the phone with a simple deposit. We serve groups of all sizes across Leesburg, Loudoun County, and beyond—including Ashburn, Sterling, Purcellville, South Riding, Aldie, and Middleburg—so don’t wait to get the best price on your next charter bus rental!
Sample Trip Pricing Examples
See below for real-world examples of how much it costs to rent a charter bus in Leesburg and beyond. These sample trips include a variety of local, regional, and long-distance itineraries to help you estimate the cost of your next group transportation project. Remember, the best way to get an accurate price is to request a free, custom quote online or by phone!
Private Shuttle Service From Downtown Leesburg to Dulles International Airport
A corporate team of 25 employees needs transportation from their downtown Leesburg office to Washington Dulles International Airport (IAD) for a business trip. They require a single pickup in Leesburg and drop-off at the airport terminal. The total distance is approximately 16 miles, and the trip will take about 30 minutes each way. They request a minibus with luggage storage and Wi-Fi. The company receives a quote of $225 per hour with a 4-hour minimum, totaling $900 for the one-way transfer. After the trip, they add a 10% driver tip ($90), bringing the final cost to $990.
Wedding Shuttle Service in Leesburg
A bride and groom are hosting their wedding at a winery venue in Leesburg and need transportation for their guests between the hotel block and the ceremony/reception site. Both locations are 15 minutes apart, and the shuttle will run back and forth for five hours to accommodate different arrival and departure times. They book a 28-passenger minibus at $300 per hour for five hours, totaling $1,500. Additional expenses include a $100 parking fee at the venue and a recommended $150 driver gratuity, bringing the grand total to $1,750.
School Field Trip to Washington, D.c.
An elementary school in Leesburg is organizing a field trip to the Smithsonian Museums in Washington, D.C. They need to transport 60 students and 6 chaperones, requiring a 56-passenger charter bus plus a 25-passenger minibus. The trip will last 10 hours, including travel time and time spent in the city. The charter bus costs $3,500, the minibus costs $1,500, and additional expenses include $100 in tolls and a $400 driver tip (10% of the total). The entire trip comes to $5,500.
Corporate Event Shuttle to Reston Town Center
A tech company in Ashburn is hosting a corporate event at Reston Town Center and needs to shuttle 40 employees to and from the venue. They book a 38-passenger minibus for $375 per hour for an 8-hour rental, totaling $3,000. The company covers a $75 parking fee at the venue and adds a $300 driver tip, bringing the total to $3,375.
Sports Team Travel to Richmond Tournament
A high school soccer team from Leesburg is traveling to Richmond for a weekend tournament. They need a 56-passenger charter bus to transport 20 players, coaches, and equipment. The trip spans two days, with a 2-hour drive each way and an overnight hotel stay. The charter bus costs $4,000 for the weekend, and the team pays $150 in tolls, $300 in parking fees, and a $400 driver tip. The total cost is $4,850.
Bachelor/bachelorette Party in Downtown Leesburg
A group of friends is planning a bachelor/bachelorette party in downtown Leesburg and wants a party bus to visit local bars and wineries. They book a 20-passenger party bus for $350 per hour for a 6-hour rental, totaling $2,100. Additional expenses include a $50 parking fee and a $210 driver tip (10%), bringing the total to $2,360.
Church Retreat Transportation to Wintergreen Resort
A church group in Leesburg is attending a weekend retreat at Wintergreen Resort in the Blue Ridge Mountains. They need a 56-passenger charter bus for the 3-hour trip each way. The charter bus costs $5,500 for the weekend, and the group pays $200 in tolls, $100 in parking fees, and a $550 driver tip. The total cost is $6,350.
Employee Shuttle Service From Leesburg to Tysons Corner
A large corporation based in Leesburg wants to provide a daily commuter shuttle for employees working at their satellite office in Tysons Corner. They contract a 56-passenger charter bus to run twice daily (morning and evening) for a 5-day workweek. The distance between Leesburg and Tysons Corner is approximately 30 miles each way, and the bus company charges $2,500 per day for the charter. Over the course of a 5-day week, the total cost comes to $12,500. The company also budgets $300 for tolls and $1,250 for driver tips (10%), bringing the weekly total to $14,050.
